Somebody has to keep the lists up to date. It doesn't have to be you.
Send one link. Everyone keeps their own details right - no chasing, no replies to type up, no passwords.
What you hear from People Ops
No password · about 15 seconds
Their brand, not oursThe name, logo and colours are set by whoever owns the list. Nobody opening this has to recognise us for it to feel legitimate.
You probably keep one of these
It is rarely anybody's actual job. It just ends up with someone.
- Fire marshals and first aidersHealth and safety
- Who sits at which site or floorFacilities
- Who gets the all-staff newsletterInternal comms
- Access needs and dietary requirementsEvents and EAs
- Who is due which training refresherLearning and development
- Mental health first aidersHR and people teams
- Which teams a project actually touchesMatrix and programme teams
- Who covers which product or regionCross-functional leads
- Members of a staff network or committeeWhoever chairs it
- Who wants the union bulletinUnion reps
- Volunteers and when they are freeCharities and community teams
- Parents, governors and volunteersSchool and trust offices
- Out-of-hours and escalation contactsOperations
- Who to tell when a system goes downIT service desk
- Shift and depot contact listsLogistics
- Who has which vehicle or equipmentFleet and facilities
- Site champions for each changeTransformation teams
- Who is trained on which piece of kitEngineering and plant
Different lists, same problem: the person who knows the answer is never the person allowed to type it in.
It looks like yours, not like ours
Your logo, your colours, your questions, and a background you choose. Pick an industry and try the form - every one of them works.
Site notices and safety alerts
Choose what reaches you, and how quickly.
No password needed · about 20 seconds
What you hear from us
We would rather send you less and get it right.
No password · about 30 seconds
Your client preferences
So your client advisor knows when to write, and when not to.
Your advisor sees this before they write.
Programme bulletins
Engineering notices for the programmes you work on.
Verified by email · no password
How we contact you
You can change any of this later, and it takes effect the same day.
Changes take effect today.
Developer updates
Release notes, early access and the odd thing worth your evening.
- Driver and toolkit releases
- Research papers
- Conference sessions
Signed in by email link · no password
What you hear from People
Everything here is optional, and nothing is on by default.
Your manager cannot see these choices.
Your site and your shifts
Used for shift cover, site news and anything urgent.
No password · about 20 seconds
Internal communications
Pick a channel per topic. Anything urgent still reaches every channel.
Signed in with your work account.
Owner updates
Software notes, service reminders and energy news.
Applies to every vehicle on your account.
Four minutes, once
Then it runs without you. Press through it - it takes about as long as reading this sentence.
Pick the few things you need to know
Start from a template or from nothing. Drag a question in, choose the answers people can give, and set which questions only appear for some of them.
Your form
Which site are you based at?Choose one
What do you want to hear about?Choose any
How often?Choose one
Add a question
They keep it right from here
Everyone can open their own details and change what is wrong, whenever it changes. You download the current list whenever you need it.
Your list, this morning
Dee changed her site to Leeds
Marcus fixed his own address
Priya chose two topics
None of it went through you.
What actually changes
Not "a tidier spreadsheet". Four things that follow from the people on a list being able to reach it.
The list is evergreen
It stops being a snapshot of the day somebody last tidied it. Details change on the day they change, so there is no audit to schedule and no stale period between rounds.
Days back, not hours
The chasing, the reading of replies and the typing them in all disappear - and so does the same work multiplied across everybody who had to answer you.
People choose, so they stay
The alternative to the wrong bulletin stops being "unsubscribe from everything". Somebody who can narrow what they get is still on your list next year.
What you send actually lands
A message to the right site, team and role gets read. Accurate lists are what make targeting possible at all, and targeting is what stops people tuning out.
What it costs, and what it replaces
A list kept by hand costs more than the time of whoever keeps it. Everybody on it spends time reading the request, replying and being chased - and about a quarter of it is out of date again within the year. Two questions, and the figure is yours.
Keeping it by hand
£5,800a year
64 hours of yours and 180 of everybody else's - asking, replying, chasing and retyping.
With Signedup
£348a year
The Team plan, for up to 2,000 people. Nothing to install and nobody to book.
About £5,450 a year better off, and 240 hours of paid time handed back.
Your time is valued at the median hourly pay of public relations professionals, the group the ONS places internal communications managers in (£20.59), and everybody else's at the median for all employees (£17.90), both from the ONS Annual Survey of Hours and Earnings, 2025, plus the 30% the government's Standard Cost Model adds for what an hour of staff time costs beyond the wage. About a quarter of internal emails are never opened (ContactMonkey, 2026), answering takes around thirty seconds a question (SurveyMonkey), and 22.5% of contact records go out of date each year (HubSpot). The minutes per person are our estimates, and you know your own list better than we do.
Three plans, priced on one number
How many people are on your lists, counted once each however many lists they appear on. Colleagues who help you run them are free on every plan.
Most teams start here
Team
£29per month
Up to 2,000 people
- 5 lists
- Unlimited colleagues
- Full consent history and export
Department
£79per month
Up to 10,000 people
- 100 lists
- Unlimited colleagues
- Full consent history and export
Organisation
£199per month
Up to 50,000 people
- Unlimited lists
- Unlimited colleagues
- Full consent history and export
Above 50,000 people, or where procurement needs invoicing and a signed agreement, it is a conversation. 30 days free to start, no card. Annual billing costs ten months rather than twelve. Prices exclude VAT. See the full comparison.
Using something else for this?
Most people are, and all four are good at what they were made for. Here is where each one starts to hurt.
A spreadsheet or a Microsoft form
Excel · Microsoft Forms · Outlook groups · Teams · SharePoint
Only you can change it.
So every correction comes back to you, one message at a time, and the list is only ever as right as the last afternoon you spent on it. A form makes it worse: people fill it in twice and you get two rows to sort out.
Here, people change their own row. You find out because it changed.
Spreadsheets comparedA CRM, like Salesforce or HubSpot
Salesforce · HubSpot · Dynamics · Zoho
You pay per person, and it was built for customers.
Your colleagues are not sales leads. Putting them in one means paying for every name, setting up fields nobody asked for, and asking staff to log in to a system meant for the sales team.
Here, one price covers the whole list and nobody logs in to anything.
Platforms comparedThe tool you send the newsletter with
Mailchimp · Poppulo · Staffbase · ContactMonkey
The only thing it offers people is a way out.
Somebody who has moved site can put up with the wrong bulletin or unsubscribe from everything. There is usually nowhere to say what they do want. And you are charged per contact, so the list you are trying to tidy is the thing running up the bill.
Here, they narrow what they get instead of leaving. Keep sending with what you have.
Sending tools comparedA staff app or new intranet
Unily · Interact · Simpplr · Viva Engage
It is a project, and you need one list to be right.
These are bought by quote, through procurement, over a few months, and then rolled out to everybody. That is a fair way to buy an intranet. It is a very long way round if what you needed was for people to tell you which site they work at.
Here, it is four minutes and a card. It sits alongside whatever intranet you have.
Intranets compared
Questions people ask
Does it send our emails?
No. It keeps the list accurate; you carry on sending from whatever you use today, and download the current version whenever you need it. That is deliberate - it means you do not have to move anything to start.
Will people actually do it?
More reliably than they reply to an email asking the same thing. There is no account to create and no password, they land on their own details already filled in, and it takes about fifteen seconds.
Does everybody need an email address?
Yes. The way somebody proves a record is theirs is a single-use link sent to their address, so everyone on the list needs one - a work address, or a personal one if that is what your organisation uses. There is no password and no account, but there is always an email.
Can we import the list we already have?
Yes. Upload a spreadsheet and match the columns to your questions. Imported people are marked as imported rather than confirmed, so you can see which part of the list has actually chosen to be there.
How long does it take to set up?
About four minutes for the first list. There is no implementation, nothing to integrate and nobody to book a call with.
What happens to the data?
Everyone can see, download or delete their own record without going through you, and every change is recorded against the version of the form they saw. The detail is on the security page.
Early access
Be there when it opens
We are building this now. Tell us where to find you and we will let you know the moment it is ready - no drip campaign, no newsletter you did not ask for.
- One email when it launches. That is the whole commitment.
- Tell us your role and we will shape the first release around it.
- Leave whenever you like - one click, no form to fill in.